Privacy Policy and Legal Notices for Grove Art Online and Grove Music Online
This privacy policy and legal notice is specific to Grove Art Online and Grove Music Online and overrides any other privacy policy or legal notice appearing elsewhere on Oxford University Press web sites.
Privacy policy
Oxford University Press (OUP) is committed to protecting your privacy online. Our policy explains how we will do this. We will review this policy in the light of comments we receive so please check the latest version. If you have any questions about our privacy policy please contact us.
By using Grove Art Online or Grove Music Online, you are accepting the practices described in this statement.
What kind of information do we collect and how do we use it?
When you register for a free trial, ask for further information about Grove Art Online or Grove Music Online, or subscribe to the service, we ask for your name, email address, postal address, and other relevant personal information. Personal information submitted in this way is added to our access control database, hosted by a third party hosting company, and to our customer databases at OUP and OUP Inc. premises. This information will be updated if you inform us of any changes.
We may use information in our customer databases to send you information about us and our products which we think may be of interest to you, both electronically or otherwise. In the case of subscriptions and free trials, your personal information will also be used to enable us to verify you are a subscriber and to deliver Grove Art Online or Grove Music Online to you.
We request personal information (such as your name, email address and other contact details) from you when you contact us with subscription management queries, technical problems, to comment on Grove Art Online or Grove Music Online, or when you ask for information about how to use the service. Personal information submitted by you via a "contact us" or feedback form will not be added to our customer database and we request it simply so that we can respond to you about your query. Statistics regarding the types of queries submitted to us via a "contact us" or feedback form may be collated by us in aggregate form so that we can effectively monitor the site and improve levels of service. If you have registered for a free trial, asked for information, or subscribed to Grove Art Online or Grove Music Online in the past and no longer use the service and do not wish us to store information about you, please contact us and we will remove your details from our customer database. We need to store information about current subscribers and trial in order to fulfill our contractual requirements to you and in order to deliver Grove Art Online or Grove Music Online to you.
Unless you have informed us that you do not wish to receive further information about our products, we may send you direct mail.
You may notify us either in writing, fax or email that you object to being contacted in a particular stated way. If you use more than one email address to communicate with us, please notify us of each email account you use.
When do we share information?
We do not sell your personal information to others.
We share your information within Oxford University Press and with OUP Inc. in the USA and Oxford Publishing Limited.
Grove Art Online and Grove Music Online have been developed by and hosted by third parties but we have agreed with those third parties that they will keep your information secure and not use it for other purposes.
We have links to non-Oxford University Press web sites on our site. If you visit these sites, they may collect information, and such sites are not within our control and are not covered by this privacy statement.
If we believe that your use of the site is unlawful or damaging to others, we reserve the right to disclose the information we have obtained through the site about you to the extent that it is reasonably necessary in our opinion to prevent, remedy or take action in relation to such conduct.
Use of cookies
Cookies are small files that many web sites transfer to your hard disk. Cookies contain information including details of the pages you visit and your account preferences.
Cookies are required by subscribers who have concurrent user licenses to Grove Art Online or Grove Music Online in order to control concurrency-based access to the service. The default policy will be to use cookies for authentication. However, subscribers who have unlimited access licenses to Grove Art Online or Grove Music Online may choose to disable cookies and will still be able to use the service, but usage statistics related to user sessions will not be available.
Security
Your personal information is stored at a data center controlled by our third party hosting company and on the customer database at OUP. The data center controlled by our third party hosting company is specifically designed to be physically secure and to admit authorized personnel only, who are contractually bound to keep all of our data confidential.
Access to our customer databases at Oxford University Press and OUP, Inc. in the USA is only given to those of our employees who need such access in order to carry out necessary processing of your account.
All personal information submitted by you and entered by Oxford University Press into the Grove Art Online or Grove Music Online access control system is encoded using 128-bit SSL encryption before being sent over the Internet.
Legal notices
Under the license signed by the Subscriber, you are permitted to:
- search, view, retrieve, and display portions of Grove Art Online or Grove Music Online;
- electronically save portions of Grove Art Online or Grove Music Online;
- print out single copies of portions of Grove Art Online or Grove Music Online.
Under the license signed by the Subscriber, you may NOT:
- remove or alter the copyright notices or other means of identification or disclaimers as they appear in Grove Art Online or Grove Music Online;
- systematically make printed or electronic copies of multiple extracts of Grove Art Online or Grove Music Online for any purpose;
- display or distribute any part of Grove Art Online or Grove Music Online on any electronic network, including without limitation the Internet and the World Wide Web (other than the institution's secure network, where the Subscriber is an institution);
- permit anyone to access or use Grove Art Online or Grove Music Online (other than other users authorized by the institution, where the Subscriber is an institution);
- use all or any part of Grove Art Online or Grove Music Online for any commercial use.
Copyright and Trade Marks
All materials on this web site are the copyright of Oxford University Press or are reproduced with permission from other copyright owners. All rights are reserved. The materials on this web site may be retrieved and downloaded solely for personal use. No materials may otherwise be copied, modified, published, broadcast or otherwise distributed without the prior written permission of Oxford University Press, OUP, Oxford and/or any other names of products or services provided by Oxford University Press and referred to on this web site are either trademarks or registered trademarks of Oxford University Press.
Disclaimer
Oxford University Press makes no warranties or representations of any kind concerning the accuracy or suitability of the information contained on this web site for any purpose. All such information is provided "as is" and with specific disclaimer of any warranties of merchantability, fitness for purpose, title and/or non-infringement. Oxford University Press makes no warranties or representations of any kind that the services provided by this web site will be uninterrupted , error-free or that the web site or the server that hosts the web site are free from viruses or other forms of harmful computer code. In no event shall Oxford University Press, its employees or agents be liable for any direct, indirect or consequential damages resulting from the use of this web site. This exclusion and limitation only applies to the extent permitted by law and is without prejudice to any express provisions to the contrary in any written license or subscription agreement from Oxford University Press in respect of the use of any online service provided via this web site.
Links
Links to other web sites are provided by Oxford University Press in good faith and for information only. Oxford University Press disclaims any responsibility for the materials contained in any web site linked to this site.
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